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Payroll Specialist

Requisition Id:  318
Location: 

New York, NY, 10010

About Edrington

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the fast-growing single malt category and Naked Malt in the blended malt category. Our portfolio is completed with The Famous Grouse Blended Scotch Whisky, Brugal premium rum from the Dominican Republic and Noble Oak American Whiskey. Edrington also has strategic partnerships for No.3 London Dry Gin, and Wyoming Whiskey.

Position Summary

As part of the HR Reward function, the Payroll Specialist will support the Head of HR in the day-to-day execution of rewards initiatives with focus on administration of payroll.

The role requires technical abilities in payroll execution, system integration, high-level of attention to detail, labor regulations, high numerical aptitude and accounting principles. This position will be a 12-month temporary role to cover a parental leave.

Job Description

The primary responsibilities of this role will be overseeing the execution of each pay-cycle working closely with the Payroll Assistant and collaborating with finance and ADP to ensure accuracy and timely execution of payroll. Responsibilities will include, but are not limited to:

  • Manage our semi-monthly payroll for US based employees in collaboration with ADP, finance, and HR.
  • Support the day-to-day relationship with Payroll, coordinating internal and external stakeholders to ensure that an accurate, responsive, and timely payroll service is delivered to employees.
  • Review payroll files received from ADP, audit payroll entries for changes, reconcile and approve each payroll process.
  • Ensure changes in each payroll cycle are being properly captured and applied to each payroll, identifying, and promptly reporting any discrepancies found within each pay cycle to ADP.
  • Collaborate with the finance team in providing reports and updates on payroll.
  • Respond to employees inquiries related to payments, deductions, and any other payroll related items, escalating issues when needed.
  • Evaluate system integration files to ensure changes applied to our HRIS system are being properly transferred to ADP, collaborating with our global rewards team to ensure proper system functionality.
  • Manage day-to-day relationship with ADP and other vendors, troubleshooting and resolving issues within a reasonable timeline.
  • Ensure benefit invoices are being reconciled monthly and approving invoices for benefits and payroll.
  • Provide ad-hoc reports to finance for 401K and payroll annual audits.
  • Ensure payroll records are being properly maintained and documents generated for payroll are being recorded in the company’s payroll electronic file.
  • Provide ad-hoc support in the delivery of other rewards & benefits related processes involving payroll as needed.

Skills and Experience

  • 5 years’ experience processing and overseeing payroll administration and execution
  • Bachelor’s Degree in Finance, Accounting, or related field is required
  • In depth knowledge of employment and payroll related legislation, wage laws, tax, and compliance
  • ADP system knowledge and experience is required
  • Strong computer literacy, including Microsoft Office applications. Advanced Excel is required
  • Exceptional multitasking and organizational skills. 
  • Ability to work independently with minimal supervision.
  • Strong attention to detail, process driven, yet able to be resourceful and adaptable
  • Previous experience with payroll system implementation and project management is highly desired.
  • Ability to maintain discretion and confidentiality
  • Exceptional customer service to internal and external stakeholders.
  • Experience with Rewards is a plus but not required.

Benefits and Perks

  • 25 days of paid time-off, 11 paid holidays, end of the year break and office closes every Friday at 1PM
  • 100% employer paid health benefits for employee and dependents
  • Competitive 401K company match
  • Employer paid Short & Long Term Disability and basic Life Insurance
  • Pre-tax benefits
  • Mentoring
  • Global Wellbeing program

Equal opportunities

Edrington provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to general legal requirements, Edrington complies with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City