Payroll Administrator

Our Craft

Our vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our leading brand, supported by Highland Park and The Glenrothes in the fast-growing single malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic, and Wyoming Whiskey in the American Whiskey category. Edrington also has a strategic partnership with No.3 London Dry Gin. 

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Our Blend of Benefits

• $71,200.00- $90,000 Salary + Annual Bonus
• 25 days of Vacation Time (Holiday Break from December 25th through 31st) plus 4 Giving More volunteer days
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents, Life Insurance and Disability Plans and Paid Sick Leave Days and Company Holidays
• Save for retirement and invest in your future with our 401(k) Retirement Plan with Company Match
• Pre-Tax Benefits, Fitness Reimbursement Program, Tuition Reimbursement Program
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing 
• Embrace work-life harmony with 50:50 hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year 
• Professional Development, company events and perks and a diverse and inclusive culture

Embrace Excellence

At Edrington, we believe accurate, timely, and compliant payroll is not just a process - it’s a commitment to our people.   As our Payroll Administrator, your mission is to ensure every employee is paid correctly and on time, upholding the highest standards of accuracy, confidentiality, and compliance. You will play a critical role in executing seamless payroll operations across multiple states and jurisdictions, maintaining data integrity, and supporting our Total Rewards strategy.

With a focus on service excellence, process improvement, and attention to detail, you will partner with HR, Finance, and external vendors to deliver efficient payroll processing and contribute to a positive employee experience. Your contributions will directly support employee trust and operational success across the organization.

Make an Impact

This role will manage payroll operations, maintain compliance with evolving payroll regulations, and administer 401K and pre-tax benefits (e.g., FSA, Dependent Care, commuter benefits) with precision and minimal supervision.

Key Performance Objectives

• Accurate and Timely Payroll Processing: Manage end-to end payroll with 100% accuracy, ensuring compliance with federal, state, and local tax laws and company policies. This includes reviewing and entering new hires, terminations, compensation changes, benefit deductions, 401(k) deferrals, tax withholdings, and other employee changes to ensure accurate and timely pay delivery
• Multi-State & Jurisdiction Compliance: Strong understanding of payroll tax laws, tax registrations, and compliance across jurisdictions. Maintain up-to-date knowledge of multi- state payroll regulations, adjusting processes proactively to ensure compliance and minimal risk exposure
• Cafeteria Plan Administration: Efficiently manage employee contributions, deductions, and compliance for FSA, Dependent Care, and commuter benefits, ensuring smooth operations and accurate reporting
• Payroll System Expertise: Optimize payroll system configurations, troubleshoot discrepancies, and partner with HR, Finance, and external vendors to streamline payroll processes
• Independent Problem-Solving: Identify payroll discrepancies, resolve tax and compliance issues, and proactively suggest process improvements with minimal supervision
• Audit & Reporting Excellence: Conduct regular reconciliations and audits to ensure payroll and W-2 accuracy, prepare reports for leadership, and support external audits with complete documentation. Maintain proper documentation for internal and external reviews and ensure payroll records are audit-ready at all times
• Employee Support & Education: Serve as the primary payroll contact, responding to employee inquiries timely with clarity and professionalism, ensuring a seamless payroll experience

Your Talent and Skills

You will hold a bachelor's degree in finance, accounting, or a related field, and while a Certified Payroll Professional (CPP) certification is preferred, your extensive experience in payroll processing and HRIS systems speaks volumes. You've proven your ability to handle multi-state payrolls efficiently. Proficiency with ADP Workforce Now and/or Celergo would be desired, but is not essential. Additionally, you have technical proficiency in payroll software (with a preference for ADP), Excel (including VLOOKUPs and pivot tables), and various reporting tools. You excel in both verbal and written communication, and your organizational and time management skills are top-notch. You uphold confidentiality and consistently demonstrate professionalism, integrity, and responsibility in all your work. 

You have a keen eye for detail, always spotting discrepancies, verifying accuracy, and ensuring clean data entry.  You're proactive in problem-solving, anticipating issues before they arise, researching solutions, and continuously seeking ways to improve payroll processes. With experience in managing pre-tax benefit deductions and retirement plan contributions, you're well-versed in 401(k) and benefits administration. You prepare for audits with confidence, maintaining organized records and ensuring compliance. You're skilled in process optimization, developing workflows, and introducing automation and enhancements.

Please note you must be over 21 years of age and eligible to work in the U.S.

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.

Application Closing Date:16th July 2025