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HR Assistant

Requisition Id:  650

New York, NY, 10010

About Edrington

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the fast-growing single malt category and Naked Malt in the blended malt category. Our portfolio is completed with The Famous Grouse Blended Scotch Whisky, Brugal premium rum from the Dominican Republic and Noble Oak American Whiskey. Edrington also has strategic partnerships for No.3 London Dry Gin, and Wyoming Whiskey.

Position Summary

The HR Assistant will provide administrative support the HR Advisors, HR Managers, and Head of HR by providing a comprehensive and professional HR service to the business.  The HR Assistant (HRA) will work collaboratively with our centres of excellence to support the delivery of HR strategy and projects.

A strong level of planning and prioritisation of workload as well as initiative in dealing with enquiries from customers at all levels is a pre-requisite.

Talent Management

  • Manage all aspects of the onboarding experience, such as processing background checks, I-9s, new hire files, and any other requirements.
  • Partner with internal customers and Talent Advisor to support recruitment interview scheduling for open roles 
  • Work with HR Advisor / Head of HR to ensure that all vacancies are managed effectively from point of discussing resource requirements through to advertisement, offer and on-boarding
  • Support resourcing with the New Hire Induction programme.
  • Work in close collaboration with HR team with regards to Offer letters, extension to temporary contracts / secondments, contracts and hiring of employee’s in Employee Central for Americas Employees.

Engagement and Culture

  • Maintain electronic filing of newly hired employees
  • Support the Rewards Team with the delivery of the Well-being agenda
  • Provide ad hoc admin support for HR Advisors, HR Managers and Head of HR.
  • Support HR Advisors and Head of HR with HR policy administration.
  • Help maintain our SharePoint page up to date
  • Escalate straightforward employee and line manager HR queries.
  • Provide administrative support to our HR Advisors with the delivery of the Diversity, Equity and Inclusion strategy across the Americas.

Reward and Benefit

  • Provide support with administration of our benefit perks platform.
  • Help administer enrolment of new hires into our e-compliance portal for labor.
  • Assist with invoice processing and vendor set up.
  • Help tracking Modern Family Leave process.
  • Address employees questions related to Recognition, payroll, and benefits.

Learning and Development

  • Support with the organisation and planning of the annual Learning @ Work programme.
  • Provide administration support to the Americas Learning and Development Agenda including our leadership and talent programmes.
  • Support Learning by socialising the benefits of the line manager and employee resources available ( Line Manager Toolkit and the Edrington Academy).
  • Actively take part in the Global HR Key User meetings.  Activity will include running data governance reports and maintenance of employee records including - new starts/leavers, salaries, working patterns.

Skills and Experience

  • Educated to degree level within HR or a related field.
  • 1-2 year of Human Resource experience
  • Must be fluent in Spanish
  • Proficient in Microsoft Office Suite: PowerPoint, Excel & Word
  • Professional integrity and sense of responsibility and accountability 
  • Strong attention to detail, strong organizational and planning skills 
  • Willing to take initiative and work independently when needed 
  • Positive and personable demeanour 
  • Excellent collaborator, Attentive listener, Understanding, empathetic and relatable 
  • Strong interpersonal (both verbal and written) communication skills 
  • Must be at least 21 years old 
  • Eligible to work in the US 

Benefits and Perks

  • 25 days of paid time-off, 11 paid holidays, end of the year break and office closes every Friday at 1PM
  • 100% employer paid health benefits for employee and dependents
  • Competitive 401K company match
  • Employer paid Short & Long Term Disability and basic Life Insurance
  • Pre-tax benefits
  • Mentoring
  • Global Wellbeing program

Equal opportunities

Edrington provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to general legal requirements, Edrington complies with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City