Division Coordinator- East

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin.

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive. 

Our Blend of Benefits

• $70,000- 80,000 Salary + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st 
• Sick Leave Days and Company Holidays 
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents 
• Save for retirement and invest in your future - 401(k) Retirement Plan with 2x Company Match 
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program 
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Embrace work-life harmony with 50:50 hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year
• Experience our exceptional brands with a generous annual product allowance and through Company Events

Embrace Excellence

The Division Coordinator is a general support role, providing broad business support to their respective Divisional Commercial teams. The position includes cross-functional responsibilities across a range of support activities and departments (visits & travel management, meeting and event planning, office management, brands marketing support, invoice processing, and some personal assistant duties). The Division Coordinator acts as a liaison and contact point between the Division and Edrington’s New York, Scotland, and Dominican Republic based teams.

**Must be in the local division office a minimum of 3 days per week to maintain office continuity.

Make an Impact

• Coordinate building/facilities management for the regional office
• Coordinate and manage all Division and trade partner trips
• Provide administration support for the division teams and perform personal assistant duties for the VPDM
• Maintain general office supplies including Kitchen/Bar, and copy/mail room/conference room bookings 
• Assist with all division meetings and ELT travel within the division
• Manage File Sharing to ensure division documents are uploaded with clear communication to all on links to the assets on One Drive/SharePoint – update QBR calendar
• Local point of contact for the HR team supporting the local coordination of new hire on-boarding and any other HR related activities/program/policies
• Serve as lead for Division’s Sustainability, Giving More, and Green Team initiatives
• Full coordination and planning of any division meetings including but not limited to travel logistics, meeting agenda and flow, presenter coordination, etc.
• Provide basic guidance to office staff on using AV/video conferencing systems, printers, and access control
• Assist IT & Servicedesk by performing simple tasks and basic troubleshooting on physical equipment
• Support user onboarding with office-related technology (e.g., printers, Brivo Access mobile app, conferencing tools)
• Assist RD in coordinating QBR decks inclusive of coordination with marketing, finance and commercial excellence where necessary Marketing & Finance Support
• Manage and process in-market invoices, selling costs, A&P claims, and SEG where appropriate
• Aforza – assist RD’s to manage dashboard reporting w/commercial excellence
• Assist with T&E and A&P budget management – updates, accruals, invoice processing, compliance inclusive of credit card expenditures
• POS Vendor Management – production support, creating, tracking, billing
• Respond to Edrington market requirements by sourcing appropriate marketing support materials
• Prepare adhoc excel reports for the Commercial Finance Manager and assist with invoice reconciliations
• Act as point of contact for division requirements (volumes/launch needs/timings) and for global/local brand related initiatives

Your Talent and Skills

• Bachelor’s degree required
• 1-2 years of customer service and administrative experience within luxury brands
• Expected to be present in the office three days a week due to office management responsibilities
• Knowledge of spirits industry beneficial, but not required
• Must be proficient in Microsoft Office Suite (Excel, PowerPoint, Word)
• Experience in word processing, file management, record keeping, template creation, etc., required
• Understanding of basic financial documents
• Excellent oral and written communication
• Excellent attention to detail and organization skills
• Proactive team player with a positive, helpful, can-do attitude
• Energetic, passionate, and able to work in fast-paced environment
• Spanish language fluency, a plus
• Eligible to work in the US
• At least 21 years of age 

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.