Payroll and Finance Administrator

Our Craft

Our vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our leading brand, supported by Highland Park and The Glenrothes in the fast-growing single malt category and Naked Malt in the blended malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic, The Famous Grouse Blended Scotch Whisky, and Wyoming Whiskey in the American Whiskey category. Edrington also has a strategic partnership with No.3 London Dry Gin.
 

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Our Blend of Benefits

This role can be based out of any of our offices in NYC, Miami, Newport Beach CA, or Kirby WY.

• Competitive Annual Salary
• 25 days of Vacation Time Annually
• Paid Sick Leave Days and Company Holidays
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents
• 401(k) Retirement Plan with Company Match
• Life Insurance and Disability Plans
• Pre-Tax Benefits
• Professional Development
• Wellbeing and Work-Life Balance
• Employee Assistance Program (EAP)
• Robust Parental Leave Policies
• Company Events and Perks
• A Diverse and Inclusive Culture
  
  By joining Edrington, you not only become a part of a dynamic and innovative team but also gain access to a range of benefits that prioritize your success, health, and happiness.

Embrace Excellence

The Payroll and Finance Administrator is responsible for accurate and timely bi-weekly payroll processing, supporting benefits administration, and a performing a range of finance-related tasks, ensuring compliance, efficiency, and seamless collaboration across departments. This role requires a detail-oriented individual with strong analytical skills and a solid understanding of payroll and finance principles.

Your Talent and Skills

• Bachelor’s degree in Finance, Accounting, or related field
• Proven experience in payroll administration and financial record-keeping
• Knowledge of operational accounting is a plus
• Excellent oral and written communications skills
• Proficiency in financial software, such as QuickBooks Online
• Strong proficiency with Microsoft Excel and PowerPoint
• Ability to work effectively both independently and in a team environment with all levels of the organization
• Excellent organizational and problem-solving skills
• Must be at least 21 years of age
• Must be able to legally work in the US.

Make an Impact

• Manage daily vendor invoice processing, administering weekly payment run and approval process
• Create supplier statement reconciliation on excel
• Process invoices to general ledger accounts and cost centers
• Process purchase invoices to purchase orders and goods receipts where appropriate
• Check invoices for nature of spend and calculations plus, if applicable, for business VAT
• Liaise with suppliers to chase any outstanding issues from supplier statements and payments
• Take ownership of the AP & AR ledgers ensuring ledger integrity and completeness
• Perform aging analysis on both the AP and AR ledger
• Administer new vendor set up registration in collaboration with the procurement team and KYC procedures
• Accurate and timely processing of bi-weekly payroll for exempt and non-exempt employees on QuickBooks Online
• Management of records for new hires, transfers, promotions, position changes, terminations, garnishments, maintaining employee’s deductions, withholdings, tax changes, and direct deposit information up to date
• Prepare and file payroll reports for ACH processing and approvals
• Prepare and distribute annual W2 forms and file annual W3 form
• File bi-weekly EFTPS 941 tax payments, and EFTPS 940 quarterly
• File quarterly UI/WC reports
• Prepare bi-weekly 401k deferral reports for funds submission to Voya
• Facilitate filling annual business license renewals

We’ve put together some criteria that we think is important for this role, but don’t worry if your experience and expertise isn’t an exact match. If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you.