Payroll and Finance Administrator

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the fast-growing single malt category and Naked Malt in the blended malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic, The Famous Grouse Blended Scotch Whisky, and Wyoming Whiskey in the American Whiskey category. Edrington also has a strategic partnership with No.3 London Dry Gin.

Edrington is headquartered in Scotland and employs over 3,000 people in its wholly owned and joint venture companies, with over half employed outside the UK. We own our route to market in 16 countries and distribute our brands to more than 100 countries around the world through joint ventures and third-party agreements. 

Edrington’s principal shareholder is The Robertson Trust, which has donated £322 million to charitable causes in Scotland since 1961. Our business is underpinned by the Edrington values of giving, respect, integrity and excellence. 

Our Blend of Benefits

• Competitive Annual Salary
• 25 days of Vacation Time Annually
• Paid Sick Leave Days and Company Holidays
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents
• 401(k) Retirement Plan with Company Match
• Life Insurance and Disability Plans
• Pre-Tax Benefits
• Professional Development
• Wellbeing and Work-Life Balance
• Employee Assistance Program (EAP)
• Robust Parental Leave Policies
• Company Events and Perks
• A Diverse and Inclusive Culture
  
  By joining Edrington, you not only become a part of a dynamic and innovative team but also gain access to a range of benefits that prioritize your success, health, and happiness.

Embrace Excellence

The Payroll and Finance Administrator is responsible for accurate and timely bi-weekly payroll processing, supporting benefits administration, and a performing a range of finance-related tasks, ensuring compliance, efficiency, and seamless collaboration across departments. This role requires a detail-oriented individual with strong analytical skills and a solid understanding of payroll and finance principles.

Your Talent and Skills

• Bachelor’s degree in Finance, Accounting, or related field
• Proven experience in payroll administration and financial record-keeping
• Knowledge of operational accounting is a plus
• Excellent oral and written communications skills
• Proficiency in financial software, such as QuickBooks Online
• Strong proficiency with Microsoft Excel and PowerPoint
• Ability to work effectively both independently and in a team environment with all levels of the organization
• Excellent organizational and problem-solving skills
• Must be at least 21 years of age
• Must be able to legally work in the US.

Make an Impact

• Manage daily vendor invoice processing, administering weekly payment run and approval process
• Create supplier statement reconciliation on excel
• Process invoices to general ledger accounts and cost centers
• Process purchase invoices to purchase orders and goods receipts where appropriate
• Check invoices for nature of spend and calculations plus, if applicable, for business VAT
• Liaise with suppliers to chase any outstanding issues from supplier statements and payments
• Liaise with internal departments regarding issues from supplier statements & payments
• Account for all relevant taxes per our procedures and seeking advice when unsure
• Take ownership of the AP & AR ledgers ensuring ledger integrity and completeness
• Perform aging analysis on both the AP and AR ledger
• Administer new vendor set up registration in collaboration with the procurement team and KYC procedures
• Accurate and timely processing of bi-weekly payroll for exempt and non-exempt employees on QuickBooks Online
• Management of records for new hires, transfers, promotions, position changes, terminations, garnishments, maintaining employee’s deductions, withholdings, tax changes, and direct deposit information up to date
• Collaborate with the HR team to properly capture changes in employee status affecting payroll
• Prepare and file payroll reports for ACH processing and approvals
• Prepare and distribute annual W2 forms and file annual W3 form
• File bi-weekly EFTPS 941 tax payments, and EFTPS 940 quarterly
• File quarterly UI/WC reports
• Prepare bi-weekly 401k deferral reports for funds submission to Voya
• Administration of time and attendance records, capturing timesheets from TimeLogix, reconciling, and confirming data with managers and Employee Central to properly capture hours worked for non-exempt employees.
• Facilitate filling annual business license renewals
• Complete various government surveys upon request
• Assist with other HR and finance related tasks as needed